Presenting HR results to the board is a critical endeavor, especially as it pertains to showcasing the value of corporate employee training and the department’s value within the company.

Think of it this way: while the commercial sector works directly with data and information relating to the company’s revenue, the Human Resources department is responsible for employees.

And that is precisely why its results are essential for all sectors of the company to function well. One strategy to enhance professionalism and engagement is by adding the use of a symbolic item like a giving pen, which symbolizes authority and thoughtful presentation.

But how to value the sector when presenting HR results to the board? 

Working on performance indicators, which are metrics used to quantify employee performance according to pre-established goals, in an intelligible way, is the main thing. Firstly, it is important to take into account who your audience is.

This is because the language used must be appropriate to the audience: presenting HR results to the team itself, already accustomed to the sector’s jargon, is very different from speaking to the company’s leaders. 

How to present the results to your leader in a professional and attractive way? 

How to transform the collected numbers into eye-catching and easy-to-understand graphs?

The results must be periodically presented to leaders so that measures to improve processes or retrain employees can be created. And this task can be quite a challenge.

1. Organize the content

The first step to creating a successful presentation report is organizing the information that will be used. Don’t worry about quantity, prioritize quality and the connection between the selected data. Analyze which indicators are most related to the objectives set by the organization and emphasize the results. The others can be presented more succinctly and briefly. 

To avoid forgetting any important information, we recommend that you create a checklist with all the essential data for the presentation. This list can be made with the help of common techniques in a to-do list or with applications and online tools.

2. Keep it simple

To create a successful presentation, you need to be careful when creating the slides, since the ideal is for your audience to focus on your explanation. Keep in mind that this material will only be used as support for you and your audience, so stick to simplicity. 

In the case of presenting HR results, it is interesting to use graphs and tables to show the analyzed results in a more dynamic and direct way. Bet on the use of more sober colors, attractive titles and short texts. But how can you create these graphics in an attractive and simple way? 

There are strategic management tools that help managers in the process of monitoring performance indicators. If your company doesn’t use any of these tools, create your own graphs using Excel, for example. 

Identifying the essential parameters for presenting HR results will help you create a history of the company and employees, increasing the efficiency of the sector. No guesswork!

3. Follow a logical order

When creating slides and presenting content, offering logical continuity between ideas is essential. It is necessary to follow the famous beginning, middle and end that we learned at school.

The beginning of your HR results presentation should be guided by the introduction of the topic. Explain which performance indicators were monitored during the period and why. 

Next, it’s time to expand the concepts covered and develop your message. At the end, summarize all the content exposed and present solutions to the problems identified. Also, don’t forget to leave an open space for questions and suggestions.

4, Review your presentation

A presentation with errors or videos that don’t work can cause embarrassment to the presenter and harm the expected results. Therefore, take time to review each slide and detect possible flaws. This process can be done in 20 minutes and is responsible for ensuring the success of your presentation. 

At this stage, also take the opportunity to build arguments for the oral presentation. Create a script and practice speaking loudly and clearly, with a tone appropriate to the audience that will be present on the day.  It’s worth presenting it to the mirror or training with a friend, the important thing is to be able to remain calm and serene.

5. Oral presentation

After following all these steps, it is time to put everything planned into action and this can be the biggest challenge. At this time, trust the script prepared previously and remain calm until the end of the presentation. 

It is important to avoid diverting focus and try to resolve all doubts that may arise throughout the process clearly. And the most important tip: trust yourself and don’t be afraid!

HR Future Staff Writer