In any professional business, the Human Resource department is quite important. It is a sort of backbone for the whole workplace. It manages the needs of every employee, tracks their performance, hires new workers, and much more.

But this department often faces an overload of work burden. This is because of the massive responsibilities that they are given. However, all this work doesn’t need to become this complicated. With the right technique and utilities, HR management can be simplified.

In this post, we will shed light on these techniques and tools. If utilized correctly, you, as an HR worker, can become much more productive. Even burdensome workloads can be easily tackled with them. 

Challenges Faced by HR Management

It is a common saying that in order to find a solution, you need to understand the problem first. So, here is a list of a few problems that HR workers or managers face.

• Finding and hiring the best possible employees
• Keeping a check on everyone’s performance
• Compiling and managing documents
• Communication 
• Finance management

These challenges are the most common ones. To fix these, you need to select the right technology and adapt the right technique. Both will be shared here.

Tools for Effective HR Management

After researching thoroughly, we have found some of the most effective tools for the Human Resources department. All of them have different strengths that can benefit you in different ways. 

1. Slack

Slack is a platform for efficient communication. This can include simple messages to high-priority announcements.  You can create separate communication channels for different departments and even for different projects.

In this way, various office personnel can sort out their problems through digital communication. This is important because physical interactions like meetings are highly ineffective. An online study has shown that 91% of employees daydream in meetings.

So, you can integrate Slack into your office work to make quick and concise communication possible. 

2. Editpad

Another common challenge that we unveiled was document compilation. No matter the industry, the majority of offices deal with documents on a daily basis. Editpad is a platform that can help you create such documents. 

It is a writing pad where you can type information. This can be used for creating daily documents like announcements, letters, and more. Also, this notepad has tools like a grammar checker integrated into it. So, the accuracy of your write-up can also be automated with it. 

An example of how a professional document can be created using this tool is shown below:

3. Applicant Tracking System by HR Cloud

As an HR worker (especially an HR Manager), you are always on the hunt to find the most talented applicants. However, your connections or word of mouth might not be an effective channel for hiring new personnel. 

The Applicant Tracking System can help you find the most fitting and talented workers. You can either add a job for applicants on this platform, or you can offer a job to people in search of it. Both ways are highly effective and easy to implement. 

The wide variety of applications and jobs makes this platform a great medium for both recruiters and applicants. 

4. Workmates

Workmates is also an HR platform powered by the HR cloud. It is a diverse management tool that has more than one function. It offers all the following services under a single platform:

• Making important announcements 
• Communicating with workers about various matters
• Getting feedback from employees via surveys, polls, etc.

In summary, this platform is an engagement software. You can convey certain messages to your employees. In the same way, employees can provide you with their reviews/feedback. 

5. Monday

To finish this list of useful HR tools, we will share a complete HR tool. Monday offers all the necessary utilities that are mainly needed in the HR department. If you utilize this, you can streamline your HR tasks and be significantly more productive.

Its services like project management, business operations, and resource management make this tool a complete package for HR. It even offers automated work tracking and salary management. Similarly, worker stats can help you decide whether or not someone deserves a reward or not.

Tips for Improved HR Management

The best tools for streamlined and efficient HR functioning have been discussed. However, these tools alone are not enough. This is because things like decision-making, leading skills, and some other things can not be done by machines. 

That’s why we have created a list of a few tips that can help you be a good HR manager. These tips are given below.

1. Communicate with Employees Regularly

Communication is key when attempting to understand the preferences and problems of your workers. As an HR worker or manager, you need to constantly make sure that every employee has all the necessary equipment and services that are needed for efficient working. 

A time-efficient method of doing so is to use general polls and surveys. This gives you a vague idea of all office workers’ opinions. Once you have collected this information, you can take necessary action and satisfy the needs of all the office members.  

2. Know your Tech

We have discussed some tools and software in detail. These are important, and every HR department should use them. However, you need to have complete command over them. You need to know exactly how it functions.

If you lack the expertise to utilize this tech, then you can face serious productivity loss. This incompetency might also develop a poor image of you in your co-worker’s eyes. 

In short, being equipped with the latest software and tools is not enough. You need to be able to utilize them expertly as well. 

3. Be an Example for Other Workers

As a member of the HR department, you are often required to announce certain rules and regulations. However, the actual challenge is making sure everybody follows them. The first step in this regard is following those rules yourself. 

You can only impose these office rules on other workers if you yourself follow them. For example, if you come into the office late but ask others to be on time, they probably won’t listen. That’s why it is almost essential for HR members to be an example for everyone else.  

4. Analyze Your Employees Separately

One of the responsibilities that HR managers have is keeping track of how everyone is performing. Are all the workers meeting their targets? Is anyone wasting too much time? Things like these need to be kept in check by HR managers. 

By using one of the tools discussed above, this can be possible. Just make sure not to look at overall statistics only. You need to evaluate every employee separately. This type of segmented analysis is very insightful and helps you take the right actions. 

5. Be Extra Careful During Hiring

Hiring is another task that needs to be done with extra care. You shouldn’t send an offer to the first appealing candidate that you see. Instead, you should evaluate each and every application. In this way, you can find the best fit for the job. 

Also, don’t hire based on CV evaluation only. You must also interview the applicants, no matter how appealing their application might be. In this way, you can authenticate all the information and hire valuable employees. 

Conclusion

HR management is a versatile process with multiple aspects to handle. New and even experienced people find this job exhausting at times. This is because they might be following old-fashioned methods of doing this job. The methods and tools that this article has shared can make HR management much easier and much more efficient. 

So, evaluate your requirements, choose a tool accordingly, and apply the techniques. This will help you re-invent your office environment and turn it into an efficient environment. 

Guest writer.