This year, 93 percent of employers will be doing some form of hiring. To ensure you beat the competition and secure the best talent for your business, you must perfect the recruitment process. 

There are a number of ways you can do this, yet one solution that a lot of recruiters are failing to capitalize on is speech to text software. Below, we will reveal what this is and how you can use it to enhance your recruitment efforts. 

Businesses are going wrong with their recruitment efforts

A lot of companies are going wrong with their recruitment efforts. In fact, Harvard Business Review has revealed that around 50 percent of new hires fail within 18 months.

So, why do new hires fail? Where are businesses going wrong?

Some of the most common recruitment mistakes include:

• Waiting for the ‘perfect’ candidate
• Rejecting a candidate who is overqualified
• Using unconscious bias
• Relying too heavily on the interview
• Failing to consider recruiting from within
• Asking the wrong questions during the interview
• Not creating an accurate job description 

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Why recruiters need to standout

As mentioned earlier, 93 percent of businesses are going to be recruiting this year. This shows you that competition is fierce. You are certainly not going to have free reign of the job market. 

Because of this, you need to make an effort to standout from the crowd. You need to refine your recruitment process so that you not only appeal to the best candidates, but end up selecting the right person for your business. 

What is a good recruiter?

A good recruiter is someone who remembers the small, positive details about their interactions they had with all applicants, including those they choose not to hire. Use personal touches in your messaging and stay in touch with applicants who impressed you, as you never know what vacancies you could be looking to fill in the future. 

You also need to be thorough when assessing applicants and make decisions about who should join your business going forward. This is where speech to text software is highly beneficial. 

What is speech to text software?

Speech to text software does exactly what it says on the tin; it converts the spoken word into a text document. You will find that a lot of solutions also offer the reverse; text to speech. 

This is a computer program that utilizes linguistic algorithms to comprehend auditory signals, transforming the spoken word into words using Unicode characters. 

How can speech to text software enhance your recruitment process

There are many different use cases for speech to text software. Lawyers, for instance, use speech to text software to transcribe hours of audio recordings for their cases. Speech to text is also helpful for those with disabilities, as it can assist them in overcoming communication difficulties.

But, how is speech to text software relevant to the recruitment process?

Creating written interview transcripts 

Well, speech to text software can enable you to transcribe your applicant interviews while they are happening. With this tool switched on, the entire interview will be processed and turned into the written word. This is a helpful document that will help you when you are going over the interviews and determining which candidate is going to be the best fit for the business you are hiring for.

Make intelligent hiring decisions 

After you have conducted a series of interviews, you may have a gut feeling in terms of who you want to hire and who has impressed you the most. You should not ignore this. However, acting purely off your gut is not a good move. Instead, it makes sense to review the interviews with a clear mind so you can ensure you make the right decision. 

If you have transcriptions of every interview, you will be able to go over everything, which may alert you to some important things you missed while the interview was happening. 

It can be very challenging to take everything in during an interview. After all, you are focusing on the questions you have to ask, and it can all happen in a flash. It is certainly a good idea to look back at everyone’s answers and compare them to what you are looking for in a candidate and what matters to the business. 

You may find that someone else is more suitable for the business. Even though someone created a good impression on you at the time, during the analysis process, you may realize that someone else ticks more boxes and could be a better fit.

Provide your clients with copies of the interview

You are adding another element to your service by providing your clients with copies of the interviews you have held. 

After all, every business aims to provide as much value as possible. You want to make sure that your clients realize that you are taking their recruitment process seriously and that you understand what their business is looking for. 

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If you provide your clients with copies of the interview process, they will be able to see the questions you have asked and the candidates’ answers.

Should the candidate you recommend end up being a bad hire, it also helps to have proof of the interview in written word so that the client can understand why you picked the person to begin with. 

Make your recruitment efforts suitable for all

It is important to make sure that you are not discriminatory when you are looking for candidates for all jobs.

While some disabilities mean that candidates are not suitable for certain roles, there are some jobs that can be just as effectively carried out by someone with a disability as they could an able-bodied person. 

However, if your recruitment efforts are not inclusive, you are going to be excluding perfectly suitable candidates. 

Speech to text software can make interviews a lot smoother for anyone who has some sort of communication issue. You may also find that text to speech tools are useful here as well, depending on the individual in question and the difficulties they face.

Concentrate on the candidate during the interview process

Do you currently make notes on a candidate whenever you are doing an interview? If so, this can mean that you are not fully focused on the person in front of you.

Also, it can result in the interviews lasting longer, as you need to spend time scribbling down on a piece of paper or typing on your computer.

This is something that you won’t need to worry about anymore if you make the most of speech to text software. Instead, the interview will be transcribed in full, ensuring you don’t miss anything and you are not forced to make notes yourself during an interview. 

Improve your own recruitment skills

Last but not least, another reason why speech to text software comes highly recommended is because you are going to be able to assess your own recruitment efforts.

Are you asking the right questions?

Could you word your questions better?

Have you been asking open-ended questions or closed questions?

Did you miss any important questions?

Did you give the candidate the opportunity to ask you questions as well?

These are some of the questions you can ask yourself when you are evaluating your recruitment efforts.

After all, there is always room for improvement. The best recruitment companies are committed to getting better, rather than remaining stagnant. 

Written transcriptions, therefore, give you the ability to assess your own work effectively so that you can keep getting better and better.

How do you find the best speech to text software?

Now that you have a better understanding of why speech to text software is so helpful for recruiters, the only thing left to do is choose the perfect software for your needs. 

Here are some qualities to look out for:

• Choose software that is easy to use, enabling you to upload, search, and amend with ease
• Affordable speech to text software that fits in with your budget
• Speed is key too – How long will it take for the software to turn speech into text?
• Never overlook the importance of accuracy – You may find a tool that is quick, but if it transcribes every word ineffectively, it’s not going to be of much use
• Take the time to read reviews that have been left by others to find the best speech to text tool for you

Enhance your recruitment process with speech to text software

As you can see, speech to text software is an excellent way of enhancing your recruitment process. 

This software will enable you to review the interview process effectively, rather than relying on your memory, so you can feel confident in your recruitment decisions. 

Kerry Leigh Harrison has over 11+ years of experience as a content writer. She graduated from university with a First Class Hons Degree in Multimedia Journalism. In her spare time, she enjoys attending sports and music events. 

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